HL7 Electronic Health Record System Functional Model, Release 2.1.1
2.1.1 - International flag

HL7 Electronic Health Record System Functional Model, Release 2.1.1, published by HL7 International / Electronic Health Records. This guide is not an authorized publication; it is the continuous build for version 2.1.1 built by the FHIR (HL7® FHIR® Standard) CI Build. This version is based on the current content of https://github.com/mvdzel/ehrsfm-fhir-r5/ and changes regularly. See the Directory of published versions

Requirements: RI.1.2.2 Manage Record Entries for Legal Hold (Function)

Official URL: http://hl7.org/ehrs/uv/ehrsfmr2/Requirements/EHRSFMR2-RI.1.2.2 Version: 2.1.1
Standards status: Normative Active as of 2025-10-31 Computable Name: RI_1_2_2_Manage_Record_Entries_for_Legal_Hold

Manage/Preserve Record Entries for Legal Hold (Multiple instances)

Statement N:

Manage/Preserve Record Entries for Legal Hold (Multiple instances)

Description I:

Occurs when a set of Record Entries is designated to be held for legal purposes or proceedings.

  • Ensures preservation of a set of Record Entries for a designated time, held without alteration.
Criteria N:
RI.1.2.2#01
SHALL

The system SHALL conform to function RI.1.1.23 (Place Record Entries on Legal Hold).
RI.1.2.2#02
SHALL

The system SHALL conform to function RI.1.1.24 (Release Record Entries from Legal Hold).
RI.1.2.2#03
SHALL

The system SHALL provide the ability to control access to data/records during legal hold, preventing un-auditable alteration or unauthorized use for preservation purposes.
RI.1.2.2#04
 dependent
SHALL

The system SHALL provide the ability to maintain records beyond normal retention period according to scope of practice, organizational policy, and/or jurisdictional law.
RI.1.2.2#05
SHOULD

The system SHOULD provide the ability to capture the reason for preserving records beyond the normal retention period.
RI.1.2.2#06
SHOULD

The system SHOULD provide the ability to render a legal hold notice identifying who to contact for questions when a user attempts to alter a record on legal hold.
RI.1.2.2#07
MAY

The system MAY provide the ability to render Record Entry content preserved for a legal hold by type, class or encounter (e.g., medical Record Entry or report, e-mail, metadata, etc.), conforming to function RI.1.1.13 (Extract Record Entry Content).