New Zealand NHI IG
1.6.5 - Release

New Zealand NHI IG - Local Development build (v1.6.5) built by the FHIR (HL7® FHIR® Standard) Build Tools. See the Directory of published versions

## Glossary

### Birthdate definitions

- Registered birthdate Status Definition
  - A Registered birthdate is a date of birth which has been verified by a Government Agency
  - This is a source of:
    - BREG - This code is added only after verification via MOH/DIA birth register matching
- Verified birthdate Status Definition
  - A Verified birthdate is a birthdate for which acceptable documentary evidence has been sighted by the person recording the birthdate
  - This would be birthdate with source which is one of:
    - BRCT - Birth Certificate,
    - NZCI - NZ Certificate of Identity,
    - NZCT - NZ Citizenship Certificate,
    - NZET - NZ Emergency Travel Document,
    - NZPV - NZ Permanent Resident Visa A New Zealand Permanent Resident Visa (not time bound) issued by Immigration New Zealand,
    - NZTV - NZ Resident Visa A New Zealand Resident Visa (time bound) issued by Immigration New Zealand,
    - NZRT - NZ Refugee Travel Document,
    - PPRT - Passport
    - NZDL - NZ Driver Licence
- Unverified birthdate Status Definition
  - A Unverified birthdate is a birthdate for which either no proof, or unacceptable documentary evidence, has been sighted by the person recording the birthdate
  - This would be a. source is one of:
    - NPRF - No Proof Information provided (no proof) by patient/whanau,
    - OTHR - Other official document
    - HL7 - Data has been applied via HL7 message
    - MIGR - From the legacy NHI System with no known external source
- Partial DOB Definition
  - When assessing data against rules, a partial date of birth will be interpreted as follows:
    - YYYYMM - the first day of the specified month in the year of birth (e.g July 2010 is interpreted as 1 July 2010);
    - YYYY - 1 January in the specified year of Birth (e.g. 2010 is interpreted as 1 January 2010)"

### Birthplace definitions

- Registered birthplace definition
  - A Registered birthplace is either a place of birth and country of birth, or a country of birth only, which has been verified by a Government Agency
  - This would be a source of BREG - Has been confirmed with a match to the Birth Register
- Verified birthplace definition
  - A Verified birthplace is either a place of birth and country of birth, or a country of birth only, for which acceptable documentary evidence has been sighted by the person recording the birthplace
  - This would be a source of:
    - BRCT - Birth Certificate,
    - NZCI - NZ Certificate of Identity,
    - NZCT - NZ Citizenship Certificate,
    - NZET - NZ Emergency Travel Document,
    - NZPV - NZ Permanent Resident Visa A New Zealand Permanent Resident Visa (not time bound) issued by Immigration New Zealand,
    - NZTV - NZ Resident Visa A New Zealand Resident Visa (time bound) issued by Immigration New Zealand,
    - NZRT - NZ Refugee Travel Document,
    - PPRT - Passport
- Unverified birthplace definition
  - An Unverified Country of Birth is either a place and country of birth, or a country of birth only, for which either no proof, or unacceptable documentary evidence, has been sighted by the person recording the birthplace

### NZ Citizenship definitions

- Registered NZ Citizenship Status Definition
  - A Registered NZ Citizenship status is a patient who holds NZ Citizenship and the citizenship status has been verified by a Government Agency.
  - This has only been available sinse 2013
  - This is a source of:
    - DIA - DIA data share - The code is added only after DHB or MOH/DIA data matching
- Verified NZ Citizenship Status Definition
  - A Verified NZ Citizenship Status is a patient who holds NZ Citizenship for which acceptable documentary evidence has been sighted by the person recording the NZ Citizenship status
  - This is a source of:
    - PPRT - Passport,
    - NZCT - NZ Citizenship Certificate,
    - BRCT - BRCT - Birth Certificate
- Unverified NZ Citizenship Status Definition
  - A Unverified NZ Citizenship status is a patient who states they hold NZ Citizenship, for which either no proof, or unacceptable documentary evidence, has been sighted by the person recording the NZ Citizenship status
  - This is a source of
    - NPRF - Proof not Sighted
- Derived NZ Citizenship status Definition
  - A Derived NZ Citizenship Status is a patient who was born in New Zealand prior to 1 January 2006
- Non Citizen NZ Citizenship status Definition
  - A Non Citizen NZ Citizenship status is a patient who states they do not hold NZ citizenship, with or without documentary evidence
- Unknown NZ Citizenship Status Definition
  - An Unknown NZ Citizenship status is a patient who is unable or unwilling to provide any information about their NZ Citizenship status

### Birthplace definitions

- Registered birthplace definition
  - A Registered birthplace is either a place of birth and country of birth, or a country of birth only, which has been verified by a Government Agency
  - This would be a source of:
    - BREG - Has been confirmed with a match to the Birth Register
- Verified birthplace definition
  - A Verified birthplace is either a place of birth and country of birth, or a country of birth only, for which acceptable documentary evidence has been sighted by the person recording the birthplace
  - This would be a source of:
    - BRCT - Birth Certificate,
    - NZCI - NZ Certificate of Identity,
    - NZCT - NZ Citizenship Certificate,
    - NZET - NZ Emergency Travel Document,
    - NZPV - NZ Permanent Resident Visa A New Zealand Permanent Resident Visa (not time bound) issued by Immigration New Zealand,
    - NZTV - NZ Resident Visa A New Zealand Resident Visa (time bound) issued by Immigration New Zealand,
    - NZRT - NZ Refugee Travel Document,
    - PPRT - Passport
- Unverified birthplace definition
  - An Unverified Country of Birth is either a place and country of birth, or a country of birth only, for which either no proof, or unacceptable documentary evidence, has been sighted by the person recording the birthplace
  - This would be a source of:
    - NPRF - No Proof Information provided (no proof) by patient/whanau,
    - OTHR - Other official document

### Deceased date definitions

- Registered Deceased date Status Definition
  - A Registered deceased date is a Deceased date which has been verified by a Government Agency
  - This would be a source of:
    - DREG - Has been confirmed with a match to the Death Register
- Verified Deceased date status Definition
  - A verified deceased date is a deceased date for a death taking place in New Zealand for which acceptable documentary evidence has been sighted, or for an overseas death that has been notified by an official overseas source
  - This would be a source of:
    - MCCOD - Medical Certificate Cause of Death
    - CORONER - Coroner Notification
    - OSEAOFF - Death Overseas Official
- Unverifiable Deceased date status Definition
  - An unverifiable deceased date is a deceased date for a death that has been notified by a non official source or that has taken place outside New Zealand, which will not appear on the death register
  - This would be a source of:
    - OSEA - Overseas (i.e. has been notified by a third party),
    - NPRF - No Proof Information provided (no proof) by patient/whanau,
    - HL7 - Data has been applied via HL7 message
    - MIGR - From the legacy NHI System with no known external source
- Partial DOD Definition
  - When assessing data against rules, a partial date of death will be interpreted as follows:
    - YYYYMM - the last day of the specified month in the year of death (e.g. July 2010 is interpreted as 31 July 2010);
    - YYYY - 31 December in the specified year of death (e.g. 2010 is interpreted as 31 December 2010)"

### Ethnicity Definition

- Acceptable Ethnicity information Definition
  - A valid set of Ethnicity information:
    - contains at least one, and up to 6, detailed (level four) ethnic groups, AND
    - each code appears only once in the set (i.e. no duplicate values), AND
    - contains a maximum of one residual code (9xxxx), AND
    - does not contain code 96666 (repeated value), AND
    - does not contain code 98888 (response out of scope)"

### Identity Definitions

- Identity Confusion Definition
  - Identity confusion occurs when:
    - The identity information held for one patient is so similar to another patient, that the records may belong to the same patient OR
    - The identity information held for a given patient is modified in such a way that the old and new identity information could belong to different patients

### Name Definitions

- Duplicate Name Definition
  - A Name is a duplicate name for a given NHI number if the 'Given Name', 'Other Given Names', and 'Family Name' match the values for an existing name for that NHI.
  - Concatenated names are included as duplicates.
  - Duplicates are case insensitive (mark Fraser and Mark Fraser are considered duplicates).
  - Non alphanumeric characters are treated as if they don’t exist.
- Mononym
  - Mononyms on the NHI confirm to the Person name mandated standard which reference the NZ Government OASIS CIQ Name Profile.
- Registered Name Definition
  - A Registered Name is a name which has been verified by a Government Agency
  - This is a source of BREG - Has been confirmed with a match to the Birth Register
- Verified Name Definition
  - A Verified Name is a name for which acceptable documentary evidence has been sighted by the person recording the name
  - This is a Name Source of:
    - BRCT - Birth Certificate,
    - NZCI - NZ Certificate of Identity,
    - NZCT - NZ Citizenship Certificate,
    - NZET - NZ Emergency Travel Document,
    - NZPV - NZ Permanent Resident Visa (A New Zealand Permanent Resident Visa (not time bound) issued by Immigration New Zealand),
    - NZTV - NZ Resident Visa (A New Zealand Resident Visa (time bound) issued by Immigration New Zealand),
    - NZRT - NZ Refugee Travel Document,
    - PPRT - Passport
    - NZMC - NZ Marriage Certificate
    - NZCU - NZ Civil Union Certificate
    - NZNC - NZ Name Change Certificate or Deed Poll
    - NZDL - NZ Driver Licence
    - CSC - Community Services Card
- Unverified Name Definition
  - A Unverified Name is a name for which either no proof, or unacceptable documentary evidence, has been sighted by the person recording the name
  - This is a name source of:
    - NPRF - No Proof Information provided (no proof) by patient/whanau,
    - OTHR - Other official document
- Partial Name Definition
  - A Partial Name is a name which:
    - contains only one of: {Given Name; Family Name}, AND
    - is not Verified AND
    - is not Registered
- Legacy Name Definition
- A Legacy Name is a name for which the most recent update:was requested via a Legacy HL7 request, OR was the automated database migration process from the Legacy NHI database to the IBM Initiate NHI database