HL7 Electronic Health Record System Functional Model, Release 2.1.1
2.1.1 - Normative

HL7 Electronic Health Record System Functional Model, Release 2.1.1, published by HL7 International / Electronic Health Records. This guide is not an authorized publication; it is the continuous build for version 2.1.1 built by the FHIR (HL7® FHIR® Standard) CI Build. This version is based on the current content of https://github.com/HL7/ehrsfm-ig/ and changes regularly. See the Directory of published versions

## : RI.1.1.13 Extract Record Lifecycle Event (Function)

Page standards status: Normative

Raw xml | Download

    <Requirements xmlns="http://hl7.org/fhir">
      <id value="EHRSFMR2-RI.1.1.13"/>
      <meta>
        <profile
                 value="http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/FMFunction"/>
      </meta>
      <language value="en"/>
      <text>
        <status value="extensions"/>
        <div xml:lang="en" xmlns="http://www.w3.org/1999/xhtml" lang="en">

        <div id="description"><b>Description <a href="https://hl7.org/fhir/versions.html#std-process" title="Informative Content" class="informative-flag">I</a>:</b> <div><p>Occurs when an agent causes the system to selectively pull out a subset of record entry content, based on explicit criteria.</p>
    <p>Reference: ISO 21089-2018, Section 15.13.</p>
    </div></div>

        <div id="requirements"><b>Criteria <a href="https://hl7.org/fhir/versions.html#std-process" title="Normative Content" class="normative-flag">N</a>:</b></div>

        <table id="statements" class="grid dict">

            <tr>
                <td style="padding-left: 4px;">
                RI.1.1.13#01
                </td>
                <td style="padding-left: 4px;">
                SHALL

                    <span style="border-radius: 999px;margin: 2px 2px;font-size: 10px;display: inline-block;padding: 3px 5px;letter-spacing: 0.5px;line-height: 1;white-space: nowrap;background-color: #e5f5e5;color: #388e3c;border: 1px solid #a2d1a2;">dependent</span>

                </td>
                <td style="padding-left: 4px;" class="requirement">
                    <div><p>The system SHALL provide the ability to extract Record Entry content to produce subsets, derivations, summaries or aggregations according to scope of practice, organizational policy, and/or jurisdictional law.</p>
    </div>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">
                RI.1.1.13#02
                </td>
                <td style="padding-left: 4px;">
                SHALL

                </td>
                <td style="padding-left: 4px;" class="requirement">
                    <div><p>The system SHALL provide the ability to de-identify Record Entries during extraction in accordance with function <a href="Requirements-EHRSFMR2-RI.1.1.10.html">RI.1.1.10</a> (De-Identify Record Entries).</p>
    </div>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">
                RI.1.1.13#03
                </td>
                <td style="padding-left: 4px;">
                SHALL

                </td>
                <td style="padding-left: 4px;" class="requirement">
                    <div><p>The system SHALL provide the ability to extract Record Entry content based on queries with selection criteria, for example, key words, date/time range, full text search.</p>
    </div>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">
                RI.1.1.13#04
                </td>
                <td style="padding-left: 4px;">
                SHALL

                </td>
                <td style="padding-left: 4px;" class="requirement">
                    <div><p>The system SHALL provide the ability to extract metadata associated with Record Entry content.</p>
    </div>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">
                RI.1.1.13#05
                </td>
                <td style="padding-left: 4px;">
                SHOULD

                </td>
                <td style="padding-left: 4px;" class="requirement">
                    <div><p>The system SHOULD provide the ability to extract, with parameterized selection criteria, across the complete data set that constitutes all Record Entries for a patient.</p>
    </div>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">
                RI.1.1.13#06
                </td>
                <td style="padding-left: 4px;">
                SHOULD

                </td>
                <td style="padding-left: 4px;" class="requirement">
                    <div><p>The system SHOULD provide the ability to extract and present a full chronicle of the healthcare process from assembled Record Entries.</p>
    </div>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">
                RI.1.1.13#07
                </td>
                <td style="padding-left: 4px;">
                SHOULD

                </td>
                <td style="padding-left: 4px;" class="requirement">
                    <div><p>The system SHOULD provide the ability to extract and present a full chronicle of healthcare delivered to a patient from assembled Record Entries.</p>
    </div>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">
                RI.1.1.13#08
                </td>
                <td style="padding-left: 4px;">
                SHALL

                </td>
                <td style="padding-left: 4px;" class="requirement">
                    <div><p>The system SHALL provide the ability to extract Record Entry content for various purposes, including administrative, financial, research, quality analysis and public health.</p>
    </div>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">
                RI.1.1.13#09
                </td>
                <td style="padding-left: 4px;">
                SHOULD

                </td>
                <td style="padding-left: 4px;" class="requirement">
                    <div><p>The system SHOULD provide the ability to extract Record Entries for system migration.</p>
    </div>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">
                RI.1.1.13#10
                </td>
                <td style="padding-left: 4px;">
                SHOULD

                </td>
                <td style="padding-left: 4px;" class="requirement">
                    <div><p>The system SHOULD provide the ability to manage a set of over-riding parameters to exclude sensitive or privileged Record Entry content from extraction.</p>
    </div>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">
                RI.1.1.13#11
                </td>
                <td style="padding-left: 4px;">
                MAY

                </td>
                <td style="padding-left: 4px;" class="requirement">
                    <div><p>The system MAY provide the ability to extract unstructured Record Entry content and convert it into structured data.</p>
    </div>

                </td>
            </tr>

        </table>
    </div>
      </text>
      <extension
                 url="http://hl7.org/fhir/StructureDefinition/structuredefinition-standards-status">
        <valueCode value="normative"/>
      </extension>
      <extension
                 url="http://hl7.org/fhir/StructureDefinition/structuredefinition-wg">
        <valueCode value="ehr"/>
      </extension>
      <url
           value="http://hl7.org/ehrs/uv/ehrsfmr2/Requirements/EHRSFMR2-RI.1.1.13"/>
      <version value="2.1.1"/>
      <name value="RI_1_1_13_Extract_Record_Lifecycle_Event"/>
      <title value="RI.1.1.13 Extract Record Lifecycle Event (Function)"/>
      <status value="active"/>
      <date value="2025-12-13T09:06:06+00:00"/>
      <publisher value="HL7 International / Electronic Health Records"/>
      <contact>
        <telecom>
          <system value="url"/>
          <value value="http://www.hl7.org/Special/committees/ehr"/>
        </telecom>
      </contact>
      <description
                   value="Extract Record Entry content to produce subsets, derivations or aggregations (1 or more instances)"/>
      <jurisdiction>
        <coding>
          <system value="http://unstats.un.org/unsd/methods/m49/m49.htm"/>
          <code value="001"/>
          <display value="World"/>
        </coding>
      </jurisdiction>
      <purpose
               value="Occurs when an agent causes the system to selectively pull out a subset of record entry content, based on explicit criteria.

    Reference: ISO 21089-2018, Section 15.13."/>
      <statement>
        <extension
                   url="http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent">
          <valueBoolean value="true"/>
        </extension>
        <key value="EHRSFMR2-RI.1.1.13-01"/>
        <label value="RI.1.1.13#01"/>
        <conformance value="SHALL"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHALL provide the ability to extract Record Entry content to produce subsets, derivations, summaries or aggregations according to scope of practice, organizational policy, and/or jurisdictional law."/>
      </statement>
      <statement>
        <extension
                   url="http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent">
          <valueBoolean value="false"/>
        </extension>
        <key value="EHRSFMR2-RI.1.1.13-02"/>
        <label value="RI.1.1.13#02"/>
        <conformance value="SHALL"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHALL provide the ability to de-identify Record Entries during extraction in accordance with function [RI.1.1.10](Requirements-EHRSFMR2-RI.1.1.10.html) (De-Identify Record Entries)."/>
      </statement>
      <statement>
        <extension
                   url="http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent">
          <valueBoolean value="false"/>
        </extension>
        <key value="EHRSFMR2-RI.1.1.13-03"/>
        <label value="RI.1.1.13#03"/>
        <conformance value="SHALL"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHALL provide the ability to extract Record Entry content based on queries with selection criteria, for example, key words, date/time range, full text search."/>
      </statement>
      <statement>
        <extension
                   url="http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent">
          <valueBoolean value="false"/>
        </extension>
        <key value="EHRSFMR2-RI.1.1.13-04"/>
        <label value="RI.1.1.13#04"/>
        <conformance value="SHALL"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHALL provide the ability to extract metadata associated with Record Entry content."/>
      </statement>
      <statement>
        <extension
                   url="http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent">
          <valueBoolean value="false"/>
        </extension>
        <key value="EHRSFMR2-RI.1.1.13-05"/>
        <label value="RI.1.1.13#05"/>
        <conformance value="SHOULD"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHOULD provide the ability to extract, with parameterized selection criteria, across the complete data set that constitutes all Record Entries for a patient."/>
        <derivedFrom value="EHR-S_FM_R1.1 IN.2.4#5"/>
      </statement>
      <statement>
        <extension
                   url="http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent">
          <valueBoolean value="false"/>
        </extension>
        <key value="EHRSFMR2-RI.1.1.13-06"/>
        <label value="RI.1.1.13#06"/>
        <conformance value="SHOULD"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHOULD provide the ability to extract and present a full chronicle of the healthcare process from assembled Record Entries."/>
        <derivedFrom value="EHR-S_FM_R1.1 IN.2.4#6"/>
      </statement>
      <statement>
        <extension
                   url="http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent">
          <valueBoolean value="false"/>
        </extension>
        <key value="EHRSFMR2-RI.1.1.13-07"/>
        <label value="RI.1.1.13#07"/>
        <conformance value="SHOULD"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHOULD provide the ability to extract and present a full chronicle of healthcare delivered to a patient from assembled Record Entries."/>
      </statement>
      <statement>
        <extension
                   url="http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent">
          <valueBoolean value="false"/>
        </extension>
        <key value="EHRSFMR2-RI.1.1.13-08"/>
        <label value="RI.1.1.13#08"/>
        <conformance value="SHALL"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHALL provide the ability to extract Record Entry content for various purposes, including administrative, financial, research, quality analysis and public health."/>
        <derivedFrom value="EHR-S_FM_R1.1 DC.1#11"/>
      </statement>
      <statement>
        <extension
                   url="http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent">
          <valueBoolean value="false"/>
        </extension>
        <key value="EHRSFMR2-RI.1.1.13-09"/>
        <label value="RI.1.1.13#09"/>
        <conformance value="SHOULD"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHOULD provide the ability to extract Record Entries for system migration."/>
      </statement>
      <statement>
        <extension
                   url="http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent">
          <valueBoolean value="false"/>
        </extension>
        <key value="EHRSFMR2-RI.1.1.13-10"/>
        <label value="RI.1.1.13#10"/>
        <conformance value="SHOULD"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHOULD provide the ability to manage a set of over-riding parameters to exclude sensitive or privileged Record Entry content from extraction."/>
      </statement>
      <statement>
        <extension
                   url="http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent">
          <valueBoolean value="false"/>
        </extension>
        <key value="EHRSFMR2-RI.1.1.13-11"/>
        <label value="RI.1.1.13#11"/>
        <conformance value="MAY"/>
        <conditionality value="false"/>
        <requirement
                     value="The system MAY provide the ability to extract unstructured Record Entry content and convert it into structured data."/>
      </statement>
    </Requirements>