# RI.1.2.2 Manage Record Entries for Legal Hold (Function) - HL7 Electronic Health Record System Functional Model, Release 2.1.1 v2.1.1

## Requirements: RI.1.2.2 Manage Record Entries for Legal Hold (Function) 

 
Manage/Preserve Record Entries for Legal Hold (Multiple instances) 



## Resource Content

```json
{
  "resourceType" : "Requirements",
  "id" : "EHRSFMR2-RI.1.2.2",
  "meta" : {
    "profile" : [
      "http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/FMFunction"
    ]
  },
  "language" : "en",
  "extension" : [
    {
      "url" : "http://hl7.org/fhir/StructureDefinition/structuredefinition-standards-status",
      "valueCode" : "normative"
    },
    {
      "url" : "http://hl7.org/fhir/StructureDefinition/structuredefinition-wg",
      "valueCode" : "ehr"
    }
  ],
  "url" : "http://hl7.org/ehrs/uv/ehrsfmr2/Requirements/EHRSFMR2-RI.1.2.2",
  "version" : "2.1.1",
  "name" : "RI_1_2_2_Manage_Record_Entries_for_Legal_Hold",
  "title" : "RI.1.2.2 Manage Record Entries for Legal Hold (Function)",
  "status" : "active",
  "date" : "2025-12-13T09:06:06+00:00",
  "publisher" : "HL7 International / Electronic Health Records",
  "contact" : [
    {
      "telecom" : [
        {
          "system" : "url",
          "value" : "http://www.hl7.org/Special/committees/ehr"
        }
      ]
    }
  ],
  "description" : "Manage/Preserve Record Entries for Legal Hold (Multiple instances)",
  "jurisdiction" : [
    {
      "coding" : [
        {
          "system" : "http://unstats.un.org/unsd/methods/m49/m49.htm",
          "code" : "001",
          "display" : "World"
        }
      ]
    }
  ],
  "purpose" : "Occurs when a set of Record Entries is designated to be held for legal purposes or proceedings.\n- Ensures preservation of a set of Record Entries for a designated time, held without alteration.",
  "statement" : [
    {
      "extension" : [
        {
          "url" : "http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent",
          "valueBoolean" : false
        }
      ],
      "key" : "EHRSFMR2-RI.1.2.2-01",
      "label" : "RI.1.2.2#01",
      "conformance" : ["SHALL"],
      "conditionality" : false,
      "requirement" : "The system SHALL conform to function [RI.1.1.23](Requirements-EHRSFMR2-RI.1.1.23.html) (Place Record Entries on Legal Hold)."
    },
    {
      "extension" : [
        {
          "url" : "http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent",
          "valueBoolean" : false
        }
      ],
      "key" : "EHRSFMR2-RI.1.2.2-02",
      "label" : "RI.1.2.2#02",
      "conformance" : ["SHALL"],
      "conditionality" : false,
      "requirement" : "The system SHALL conform to function [RI.1.1.24](Requirements-EHRSFMR2-RI.1.1.24.html) (Release Record Entries from Legal Hold)."
    },
    {
      "extension" : [
        {
          "url" : "http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent",
          "valueBoolean" : false
        }
      ],
      "key" : "EHRSFMR2-RI.1.2.2-03",
      "label" : "RI.1.2.2#03",
      "conformance" : ["SHALL"],
      "conditionality" : false,
      "requirement" : "The system SHALL provide the ability to control access to data/records during legal hold, preventing un-auditable alteration or unauthorized use for preservation purposes."
    },
    {
      "extension" : [
        {
          "url" : "http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent",
          "valueBoolean" : true
        }
      ],
      "key" : "EHRSFMR2-RI.1.2.2-04",
      "label" : "RI.1.2.2#04",
      "conformance" : ["SHALL"],
      "conditionality" : false,
      "requirement" : "The system SHALL provide the ability to maintain records beyond normal retention period according to scope of practice, organizational policy, and/or jurisdictional law."
    },
    {
      "extension" : [
        {
          "url" : "http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent",
          "valueBoolean" : false
        }
      ],
      "key" : "EHRSFMR2-RI.1.2.2-05",
      "label" : "RI.1.2.2#05",
      "conformance" : ["SHOULD"],
      "conditionality" : false,
      "requirement" : "The system SHOULD provide the ability to capture the reason for preserving records beyond the normal retention period."
    },
    {
      "extension" : [
        {
          "url" : "http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent",
          "valueBoolean" : false
        }
      ],
      "key" : "EHRSFMR2-RI.1.2.2-06",
      "label" : "RI.1.2.2#06",
      "conformance" : ["SHOULD"],
      "conditionality" : false,
      "requirement" : "The system SHOULD provide the ability to render a legal hold notice identifying who to contact for questions when a user attempts to alter a record on legal hold."
    },
    {
      "extension" : [
        {
          "url" : "http://hl7.org/ehrs/uv/ehrsfmr2/StructureDefinition/requirements-dependent",
          "valueBoolean" : false
        }
      ],
      "key" : "EHRSFMR2-RI.1.2.2-07",
      "label" : "RI.1.2.2#07",
      "conformance" : ["MAY"],
      "conditionality" : false,
      "requirement" : "The system MAY provide the ability to render Record Entry content preserved for a legal hold by type, class or encounter (e.g., medical Record Entry or report, e-mail, metadata, etc.), conforming to function [RI.1.1.13](Requirements-EHRSFMR2-RI.1.1.13.html) (Extract Record Entry Content)."
    }
  ]
}

```
