HL7 EHR-S FM R2.1.1 - Dental Health Functional Profile, Release 2
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HL7 EHR-S FM R2.1.1 - Dental Health Functional Profile, Release 2, published by HL7 International / Electronic Health Records. This guide is not an authorized publication; it is the continuous build for version 2.0.0-ballot built by the FHIR (HL7® FHIR® Standard) CI Build. This version is based on the current content of https://github.com/HL7/dhfp-ig/ and changes regularly. See the Directory of published versions

: RI.1.3.3 Manage Record Entry Succession and Version Control (Function)

Page standards status: Informative Maturity Level: 1

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<Requirements xmlns="http://hl7.org/fhir">
  <id value="DHFPR2-RI.1.3.3"/>
  <meta>
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  <text>
    <status value="extensions"/>
    <div xml:lang="en" xmlns="http://www.w3.org/1999/xhtml" lang="en">
    
             
    
    
    <div id="description"><b>Description <a href="https://hl7.org/fhir/versions.html#std-process" title="Informative Content" class="informative-flag">I</a>:</b> <div><p>The system must have a mechanism to handle versions and succession of Record Entries (such as a preliminary and final laboratory reports, amended or corrected documents). Versioning and succession management is based on Record Entry content, and/or status change over time.</p>
<p>A version may be one of:1) A completed and attested Record Entry; 2) A Record Entry completed and attested which has been modified one or more times3) A Record Entry that has been viewed for clinical decision-making purposes by an individual other than the author4) A Record Entry that has been captured in an incomplete state per organization business rules and updated over time (i.e., a preliminary laboratory test). 5) A Record Entry that electively, according to the author, must be preserved in the current state at a given point in time (i.e., History and Physical). Certain types of Record Entries are typically handled in versions, for example:
laboratory results (preliminary and final)- Dictated reports- Work ups (over course of days)The prior version of Record Entries should be retained for the legally prescribed timeframe as defined by scope of practice, organizational policy, and jurisdictional law.</p>
</div></div>
    
    
    
    <div id="requirements"><b>Criteria <a href="https://hl7.org/fhir/versions.html#std-process" title="Normative Content" class="normative-flag">N</a>:</b></div>
    
    <table id="statements" class="grid dict">
        
        <tr>
            <td style="padding-left: 4px;">
            RI.1.3.3#01
            </td>
            <td style="padding-left: 4px;">
            SHOULD
            
                
            
            
            
                
            
            </td>
            <td style="padding-left: 4px;" class="requirement">
                <div><p>The system SHOULD provide the ability to manage Record Entries that become new versions when their state changes (e.g., augmented, amended, corrected, etc.).</p>
</div>
                
            </td>
        </tr>
        
        <tr>
            <td style="padding-left: 4px;">
            RI.1.3.3#02
            </td>
            <td style="padding-left: 4px;">
            SHALL
            
                
            
            
            
                
            
            </td>
            <td style="padding-left: 4px;" class="requirement">
                <div><p>The system SHALL provide the ability to update a Record Entry and save it as a new version.</p>
</div>
                
            </td>
        </tr>
        
        <tr>
            <td style="padding-left: 4px;">
            RI.1.3.3#03
            </td>
            <td style="padding-left: 4px;">
            SHALL
            
                
            
            
            
                
            
            </td>
            <td style="padding-left: 4px;" class="requirement">
                <div><p>The system SHALL capture, maintain and render the date, time and user for the original and each updated version of the Record Entry.</p>
</div>
                
            </td>
        </tr>
        
        <tr>
            <td style="padding-left: 4px;">
            RI.1.3.3#04
            </td>
            <td style="padding-left: 4px;">
            SHALL
            
                
            
            
            
                
            
            </td>
            <td style="padding-left: 4px;" class="requirement">
                <div><p>The system SHALL manage the succession of Record Entries in chronological version order.</p>
</div>
                
            </td>
        </tr>
        
    </table>
</div>
  </text>
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  <url value="http://hl7.org/ehrs/us/dhfpr2/Requirements/DHFPR2-RI.1.3.3"/>
  <version value="2.0.0-ballot"/>
  <name value="RI_1_3_3_Manage_Record_Entry_Succession_and_Version_Control"/>
  <title
         value="RI.1.3.3 Manage Record Entry Succession and Version Control (Function)"/>
  <status value="active"/>
  <date value="2025-12-19T08:44:27+00:00"/>
  <publisher value="HL7 International / Electronic Health Records"/>
  <contact>
    <telecom>
      <system value="url"/>
      <value value="http://www.hl7.org/Special/committees/ehr"/>
    </telecom>
  </contact>
  <description value="Manage successive Record Entry versions over time."/>
  <jurisdiction>
    <coding>
      <system value="urn:iso:std:iso:3166"/>
      <code value="US"/>
    </coding>
  </jurisdiction>
  <purpose
           value="The system must have a mechanism to handle versions and succession of Record Entries (such as a preliminary and final laboratory reports, amended or corrected documents). Versioning and succession management is based on Record Entry content, and/or status change over time.

A version may be one of:1) A completed and attested Record Entry; 2) A Record Entry completed and attested which has been modified one or more times3) A Record Entry that has been viewed for clinical decision-making purposes by an individual other than the author4) A Record Entry that has been captured in an incomplete state per organization business rules and updated over time (i.e., a preliminary laboratory test). 5) A Record Entry that electively, according to the author, must be preserved in the current state at a given point in time (i.e., History and Physical). Certain types of Record Entries are typically handled in versions, for example:
        laboratory results (preliminary and final)- Dictated reports- Work ups (over course of days)The prior version of Record Entries should be retained for the legally prescribed timeframe as defined by scope of practice, organizational policy, and jurisdictional law."/>
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               value="http://hl7.org/ehrs/uv/ehrsfmr2/Requirements/EHRSFMR2-RI.1.3.3"/>
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    <key value="DHFPR2-RI.1.3.3-01"/>
    <label value="RI.1.3.3#01"/>
    <conformance value="SHOULD"/>
    <conditionality value="false"/>
    <requirement
                 value="The system SHOULD provide the ability to manage Record Entries that become new versions when their state changes (e.g., augmented, amended, corrected, etc.)."/>
    <derivedFrom value="RI.1.3.3#1"/>
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    <key value="DHFPR2-RI.1.3.3-02"/>
    <label value="RI.1.3.3#02"/>
    <conformance value="SHALL"/>
    <conditionality value="false"/>
    <requirement
                 value="The system SHALL provide the ability to update a Record Entry and save it as a new version."/>
    <derivedFrom value="RI.1.3.3#2"/>
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    <key value="DHFPR2-RI.1.3.3-03"/>
    <label value="RI.1.3.3#03"/>
    <conformance value="SHALL"/>
    <conditionality value="false"/>
    <requirement
                 value="The system SHALL capture, maintain and render the date, time and user for the original and each updated version of the Record Entry."/>
    <derivedFrom value="RI.1.3.3#3"/>
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    <key value="DHFPR2-RI.1.3.3-04"/>
    <label value="RI.1.3.3#04"/>
    <conformance value="SHALL"/>
    <conditionality value="false"/>
    <requirement
                 value="The system SHALL manage the succession of Record Entries in chronological version order."/>
    <derivedFrom value="RI.1.3.3#4"/>
  </statement>
</Requirements>